Students in clock-hour certificate programs may qualify for the Federal Pell Grant, PA-TIP (for nursing students), Federal Direct Subsidized/Unsubsidized Loan and Federal Direct Parent PLUS Loan; as well as a private alternative loan. Students in clock-hour programs are ineligible for PA State Grants and Grow PA Grants from PHEAA (Pennsylvania Higher Education Assistance Agency); our clock-hour programs are less than the PA State Grant minimum of two calendar years and 60 weeks in length. To be considered for aid, students must complete a Free Application for Federal Student Aid (FAFSA) for the appropriate financial aid year.
All clock-hour certificate programs must have a minimum length of 15 weeks and 600 clock hours, in order for students to be eligible to receive federal financial aid. Students are considered attending on a full-time basis if they attend class at least 24 hours per week. The following Penn College’s clock hour programs are equal to or exceed these minimums.
*Students enrolled in these programs will complete half of a second academic year. The financial aid these students receive during the second year will be prorated per federal guidelines based upon the number of clock hours in their second year or third payment period.
Federal aid, which includes Federal Pell Grants, Federal Direct Subsidized/Unsubsidized Loans, and Federal Direct Parent PLUS Loans, will be disbursed to students (or their tuition accounts) in two or more payments, depending on the number of academic years for their program. The first payment period begins at the start of a program and ends at the halfway point of the academic year. Unless a student has paid the tuition with her/his own money or other funding, some or all of the federal aid a student is eligible for will first go to reduce the student’s tuition bill.
Federal aid payments are normally refunded during the first half of each payment period. Depending on the program, there are two or three payment periods. Programs with one academic year will have two payment periods, while programs that have a second academic year will have three or four payment periods. The Bursar’s Office emails students when their accounts are credited with student loan funds, although this does not necessarily mean a student will receive a refund. Students must maintain satisfactory academic progress in order to receive federal aid.
If students are sponsored for educational costs by an agency or program such as Career Link, Office of Vocational Rehabilitation, TAA or WIA, their Pell Grant may be first used to reduce that agency’s cost to sponsor them.
In order for students in a clock-hour program to receive financial aid, they must maintain Satisfactory Academic Progress (SAP) toward completion of their certificate. Satisfactory progress is evaluated at the end of each payment period. Students that do not achieve SAP at the end of that payment period are not eligible for federal financial aid and private alternative loans during the next payment period. SAP is measured in terms of grade point average (GPA) and Maximum Timeframe.
GPA:
Practical nursing students must maintain a cumulative GPA of at least 78%. For other programs, students' cumulative GPA must be at least 75%.
Maximum Timeframe:
Students must maintain the ability to complete their educational program within 125% of the scheduled clock hours. The 125% refers to the amount of 'calendar time' to complete the scheduled clock hours, as measured by weeks of instruction. For the full-time practical nursing program, each payment period is 16 weeks in length and the entire program is 48 weeks in length.
To help explain maximum timeframe, here is an example:
Students not maintaining SAP for their academic program of enrollment will have their federal financial aid and private alternative loans delayed or canceled. All payment periods or semesters of attendance at the College will be considered, regardless of what year the student first enrolled or first received federal aid.
A student determined ineligible for aid may request reconsideration of eligibility (appeal) for financial aid based on death of a relative, injury or illness of the student, or other special circumstances that prevented the student from achieving SAP. Appeals must be submitted by the student via the Financial Aid Office site on myPCT Portal before the end of the payment period for which they are requesting eligibility to be restored.
The Director or designee reviews appeals and will inform each student in writing of the decision, specifying the conditions, if any, under which an exception has been made, or explaining the reason(s) for denying the appeal and detailing the actions necessary for a student to regain eligibility. A student may request a review of this decision in a meeting of the student, the Director of Financial Aid, and the Associate Director of Financial Aid.
If the amount of a student’s financial aid and any other payments exceeds the cost of a clock-hour program during any payment period, the student will receive a stipend (refund) from the Bursar's Office. Stipends are delivered electronically after the start of a payment period; learn how students set up an account for refunds. Attendance and satisfactory academic progress are verified before any stipends are processed.
When a student withdraws from a long-term, clock-hour program, 100 percent of the tuition will be refunded if the student makes the request in writing and the letter is postmarked prior to the first scheduled class; and 60 percent will be refunded if the student’s request is made in writing and the letter is postmarked prior to the end of the second week of class. No refunds will be issued after the beginning of the third week of class. If the student originally paid by credit card, a credit will be issued to that credit card account. Please allow two to four weeks for refund processing. Refer to the next section to learn about how withdrawing affects financial aid.
The current federal refund policy applies to all students receiving Title IV federal financial aid who withdraw, are dismissed, stop attending, or take a leave of absence from the College during the payment period in which they are enrolled.
If a recipient of Title IV aid withdraws during a payment period (or a period of enrollment), the College must calculate the amount of Title IV aid the student earned. Unearned Title IV funds must be returned to the Title IV programs.
Title IV funds used to cover educational costs according to the length of time the student was enrolled before withdrawing. The amount of funds earned is directly proportional to the number of clock hours scheduled to have been completed in the payment period as of the student's withdrawal date, by the total number of clock hours in the payment period. If the resulting percentage is greater than 60% a student is considered to have earned all aid.
The amount of grant and loan assistance awarded under Title IV that has not been earned by the student and must be returned to the programs. The unearned Title IV funds percentage is determined by subtracting the earned Title IV percentage from 100. To calculate the amount of unearned Title IV funds, multiply the total disbursed federal financial aid by the unearned Title IV refund percentage.
The responsibility to repay unearned Title IV funds is shared by the College and the student. The College's share is the lesser of:
Total disbursed federal financial aid includes aid that was disbursed, and aid that could have been disbursed, as of the student's withdrawal date.
The student's share is the difference between the unearned Title IV funds and the College's share. The College's share is allocated among the Title IV programs in the following order of return:
In general, students are not eligible for additional federal aid if they repeat a course. The only exception to this federal regulation is if a student completely withdraws from the certificate program and returns to the same program more than 180 calendar days after the withdrawal.
Fewer than one out of ten students who submit a FAFSA are selected for an official review in a process called Federal Verification. Incomplete or conflicting information on your FAFSA may lead to verification, or your FAFSA record may be chosen at random by Federal Student Aid. Please understand that no federal aid or private loans will be credited toward your College bill until verification is finalized.