Student Activities
Bush Campus Center, Rm. 107 · (570) 327-4763
Recommendations for Sound Financial Practices for Student Organizations
Budget
Use your budget. Your budget is carefully allocated by SGA and it is expected that you will use your funds according to proper procedures and in accordance with your proposal.
- Thou shall not steal (or manipulate the system in any way).
- The treasurer shall keep a record of all monies. It may be a good idea to maintain both a paper and hard drive/disk back-up copy of the books at all times.
Checks
- Keep track of each check processed for your organization by Student Activities (written and voided).
- Keep track of both your budget account (allocated by SGA) and your club account (containing money you brought in from activities such as fundrasiders, donations, or dues).
- Never issue a blank check.
- Balance the checkbook monthly.
- Deposit all checks and cash received within 48 hours of receipt. Incoming checks should be immediately stamped “For Deposit Only.”
Receipts
- Keep your receipts for every expenditure! If you require reimbursement, bring your receipts to the Student Life fiscal assistant. No receipts—no reimbursement.
- Keep all receipts to account for audits on operating funds.
- Keep organized copies of all records a minimum of three years and pass along to future officers to maintain.
Cash
Petty cash funds or slush funds are not permitted. Cash should not be kept, but deposited into appropriate accounts.