Student Rights & Responsibilities
Fundraising/Soliciting on Campus

Definitions

"Solicitation Activities" are defined as activities or events, normally of short duration, intended to raise money or other support for a recognized College entity or activity.

"Recognized College entities" include student groups that are chartered and/or recognized under the recognition process for College clubs and organizations.

Approval Procedure

College organizations desiring to conduct solicitation activities must request approval through the director of Student Activities (for recognized College student clubs and organizations), or their designated President's Council representative (for academic groups and College offices/work areas). The requests and recommendations for approval, when applicable, are then forwarded to the chief financial officer for approval.

The director of Student Activities is responsible for the direction and supervision of student groups during the approved activity to ensure adherence to College policies, procedures, and guidelines.

If the activity is approved, the director of Student Activities will designate the time, date, and area for the solicitation to take place, and inform the sponsoring student club/organization of the decision and guidelines.

If the activity is disapproved, the director of Student Activities will notify the club/organization of the disposition of the request.

Approved Solicitation Areas

Solicitation on campus is only permitted in College-approved areas, which include:

• The Bush Campus Center Lobby
• The Klump Academic Center Lobby (entrance)
• The Breuder Advanced Technology and Health Sciences Center lobby
• The Hager Lifelong Education Center Lobby (Information Center area)
• The lobby area outside the Keystone Dining Room (non-food items only)

Requests for alternate locations must be approved by the director of Student Activities (for student clubs/organizations) and the chief financial officer (for academic groups and offices/work areas).

Non-College Organizations Conducting Sales on Campus

Because of significant legal ramifications, approval of non-College organizations, especially for-profit businesses, conducting business on a random, temporary, or permanent basis at the request of an entity, requires the approval of the chief financial officer as well as any other office/department that may be impacted (Student Activities, Dining Services, College Store, etc.).

Non-College organizations may conduct solicitation activities on campus only when the non-College organization is sponsored by a recognized College student club/organization, academic group, office/work area, or the College as a whole. The non-College organization's activity must be consistent with the mission of the sponsoring College organization. The sponsoring organization is responsible for ensuring compliance with all College policies, procedures, and conditions stipulated for the solicitation activity.

Recognized College student clubs/organizations wishing to sponsor a non-College organization must submit a written request to the director of Student Activities, who will forward the request and a recommendation for approval or disapproval to the chief financial officer.

For solicitations sponsored by a student club or organization, the Office of Student Activities will make all the necessary facility arrangements for the solicitation to take place.

College academic groups and offices/work areas wishing to sponsor a non-College organization must submit a request through their designated President's Council representative, who will forward the request and recommendation for approval or disapproval to the chief financial officer.

If disapproved, the President’s Council representative will notify the group/office/area.

If approved, the President's Council representative will designate a time, date, and area for the solicitation to take place and notify the group/office/area of the decision and guidelines.

The sponsoring College office/area will make all the necessary facility arrangements for the solicitation to take place.

Permitted Products/Services

Products permitted for sale on campus as a solicitation activity should not be in direct competition with products offered for sale by College auxiliary enterprises, such as Dining Services and the College Store, in their permanent operational areas or temporary sales areas or concessions, nor be in conflict with special events being supported by the auxiliary enterprises.

Food sales must be carefully monitored and supervised to ensure the safe preparation and handling of food and beverages sold.

The director of Student Activities is responsible for the direction and supervision of student organizations during food sales.

Use of College Name and/or Logo

Goods proposed for sale, either on-campus or off-campus, that are expected to use the College's name and/or logo(s) must have the proposed design of the name and/or logo reviewed and approved by the office of College Information and Community Relations.

Raffles may be conducted only upon demonstration by the requesting entity that the proposed raffle is in compliance with all applicable laws.

Financial Accountability of the Entity

When any resource of the College or use of College offices for the control of money to support a College entity is required, procedures established by the Controller's Office for the proper safeguard of and accounting for those resources must be followed. The Office of Student Activities is responsible for directing student organizations in meeting the procedures established by the Controller's Office.

Off-Campus Solicitation

College organizations desiring to conduct solicitation activities off-campus must coordinate those activities with the Institutional Advancement office prior to commencing the activities.

Reference: College Policy and Procedure 7.16